Event Terms & Conditions

Booking and Confirmation

Tentative bookings will be held for a period of two weeks (14 days), after which time it will automatically lapse. Your booking will be reserved upon receipt of, a non-transferable deposit of $200 per function or $1000 full venue hire.

Alternative deposits arranged by negotiation. Beach Road Wine accepts Visa, MasterCard and Amex (surcharge will apply), EFT and cash.

Beverages on consumption and/or cakage are to be paid upon completion of the event via a credit card authority supplied when the agreement is signed and deposit is paid.

Confirmation of Final Numbers and Final Payment

Confirmation of final numbers, menu and beverage is required no later than 7 working days prior to the function. This is the minimum number of catered guests for which you will be charged. No refunds are given for absent guests (no shows) on the day. Special Dietary and allergy requirements must also be given at this time.

Final payment can be made prior to or on the day of the event. Payment may be made by EFT, Mastercard, Visa or cash. Payment made by American Express will incur a surcharge of 2.5%. Beach Road Wines do not accept split bills.


A booking deposit will be fully refunded if cancellation is received 14 days prior to the function date (less $25 for processing and handling). Cancellations within 14 days will lose deposit.


No food or beverage of any kind will be permitted to be brought into the venue for consumption at the function by the client or by guests, invitees or persons attending the function, except by prior arrangement with management. A fee of $25 per item will be charged.


Removal of Beach Road Wines Glasses is considered theft.

Public Area

Unfortunately Beach Road Wines cannot guarantee the exclusive use of the greater cellar door area unless a full venue hire has been confirmed.

Set up and delivery of equipment

Clients are responsible for the cost involved in ensuring set up and break down time on all function space. All deliveries must be prior advised to the venue and must be marked with the name and date of the function. Beach Road Wines will not be responsible for the movement of goods from the loading area to the function area. The venue does not have a storage facility. Beach Road Wines will not accept responsibility for any injuries sustained to any person as a result of equipment installed by the client’s servants.

Legal Obligation

In line with our Responsible Service of Alcohol policy, food must be included for your function. You cannot have a function where only drinks are consumed.

The client will be held responsible for any damage to, or sustained to Beach Road Wines by the client or invitees, other than damaged caused by Beach Road Wines management or staff. Beach Road Wines will not accept responsibility for any injuries sustained to any person as a result of equipment installed by the clients’ servants. It is the client’s responsibility to ensure that all attendees behave in an orderly manner during the event. Beach Road Wines accepts no responsibility for the damage to, or loss of any gifts or goods before, during or after a function. Any items left at Beach Road Wines longer than one week after the event will be discarded.

Fire exits and extinguishers are to be kept clear and visible at all times. In accordance with legislation, no smoking is permitted anywhere within the premises.

Clients and their guests will be expected to vacate the premises within 30 minutes of the end of their function. Any externally hired equipment is to be removed within 24 hours of the event, unless otherwise agreed with Beach Road Wines. Failure to comply may incur further costs.


By confirmation of booking, the client acknowledges and agrees to the terms and conditions as detailed in this document